Building & Region-Level Workplace Management

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Managing multiple buildings shouldn’t be a hassle. The right system gives you control, flexibility and standardization—at scale.

Here’s how WorkMate does it:  

1. Region-Level Settings (Global/Country Controls)

• Feature: Define core policies that apply to all buildings in a region (e.g., Continents, countries or states).
• Use Case: A company sets standardized room booking rules across all locations but allows individual buildings to override them.

Why it matters: Ensures consistency across multiple sites while allowing flexibility for local needs.

2. Building-Level Settings

• Feature: Every building inherits region settings but can override them as needed.
• Use Case: The HQ might have exclusive executive meeting rooms, while smaller offices allow open bookings.

Why it matters: Standardization where it makes sense, customization where it’s necessary.

3. Time Zone & Location Control

• Feature: Assign correct time zones and locations to each building.
• Use Case: A company with offices in Sydney and London ensures scheduling and automation work across different time zones.

Why it matters: Avoids scheduling conflicts and ensures automation runs at the right time.

4. Workplace Features (Rooms, Desks, Parking, Visitors, Support)

• Feature: Enable or disable workplace services per building.
• Use Case: Hot desking is enabled at regional hubs, while assigned seating is used in smaller offices.

Why it matters: Different buildings serve different functions—settings should reflect that.

5. Room & Desk Management

• Feature: Configure booking settings for rooms and desks at the building level.
• Use Case: A corporate HQ allows multi-day desk bookings, while a coworking space only permits same-day reservations.

Why it matters: Prevents a one-size-fits-all approach to workspace management.

6. Auto-Release & No-Show Cancellation

• Feature: Free up meeting rooms and desks if no one shows up.
• Use Case: If a meeting room is empty for 10 minutes, it’s automatically released for others to book.

Why it matters: Stops wasted space and improves room utilization, can apply this globally or at the building d

7. Parking Management

• Feature: Set parking rules per building, including reserved spots or booking requirements.
• Use Case: A downtown office requires reservations, while a suburban campus offers open parking.

Why it matters: Prevents congestion in high-demand locations.

8. Concierge & Facility Management

• Feature: Toggle concierge services like front desk support, event assistance, or maintenance requests.
• Use Case: A large HQ may need front desk check-ins, but smaller offices can operate without them.

Why it matters: Supports different operational models across sites.

9. Calendar Event & Booking Rules

• Feature: Define how events and meetings are scheduled per building.
• Use Case: Leadership floors may only allow executive assistants to book rooms, while general employees can book elsewhere.

Why it matters: Prioritizes space for the right people at the right times.

10. Auto-Release Notifications & Alerts

• Feature: Send reminders for upcoming bookings and release unconfirmed reservations.
• Use Case: If a user forgets about a booking, they get a notification before it’s automatically canceled.

Why it matters: Reduces no-shows and improves booking efficiency.

11. Induction & Access for Visitors & Contractors

• Feature: Require safety or security inductions before granting access.
• Use Case: Contractors must complete a safety induction before being allowed entry.

Why it matters: Ensures compliance and security without manual intervention.

12. Support & Maintenance Requests

• Feature: Allow users to log IT, AV or facility issues specific to each building.
• Use Case: Employees can report faulty projectors in a meeting room or request additional desks in high-traffic spaces.

Why it matters: Speeds up issue resolution and keeps spaces functional.

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