The first workplace management system to combine out-of-the-box simplicity with enterprise-level configuration & scalability
WorkMate is the most configurable workplace management software, built for enterprise HR, IT, and Facilities teams. Its architecture ensures a consistent user experience, even as building systems or business software evolve. Administrators can easily implement and configure rules for entire buildings, meeting rooms, desks, parking spaces and more, tailoring each location to its unique needs while operating at a global scale.
WorkMate does it all
Hundreds of offices around the world use PlaceOS for occupancy management, workplace experience, room management, utilization reportings, hot-desks, visitor management, building automation and energy savings. Hundred of apps can provide features like room and desk booking- but can they apply configurable rules and conditions while scaling across your entire global portfolio?
Everything else is just an app
WorkMate's underlying architecture, PlaceOS, uses a platform approach. This means there is a decoupling of frontend and backend. With modular integrations, you can switch hardware providers, move into new buildings, or scale across multiple locations without changing the end user experience.
They don't integrate with that
WorkMate has hundreds of integrations meaning we work with what you've got and what you'll have in the future. If we don’t already support what you need, we can build new drivers for your project.
They're just a dashboard
Even if they integrate with some technology, the solution is often a dashboard for data, it lacks action. WorkMate takes that a step further and provides you with the ability to automate actions based on using the real-time data we collect.
They can't scale across buildings
Scaling is hard when each building has different BMS, access control and systems. Our integrations mean we can cater for expansion without affecting experience.
They lock you into their hardware
Vendor lock-in means buying expensive, unsupported hardware. WorkMate is vendor-agnostic, running on any device, so you stay in control.
Similar tools
Alternative solutions
Workplace experience tools
These tools can provide you some or most of the same features in our WorkMate solution. However, they can't integrate with base building services limiting their capability in areas like access control and climate control. Scaling across buildings with different systems affects the end user experience.
Space analytics tools
These tools can provide you with great insights into how people use your space. What they can't do is take action for you. PlaceOS has an automation tool so the spaces react dynamically in real time to drive change.
Room & desk booking tools
These apps are simple in nature. In order to achieve the complex needs of modern workplaces, they require you to lock-in with their hardware provider, meaning more expensive roll outs. WorkMate can achieve the same outcomes by integrating into your existing technology stack.
Integrated workplace management systems
IWMS platforms provide robust tools for managing real estate, facilities and workplace operations. However, many are rigid, hard-coded systems that struggle to adapt to changing building technologies or business software. Their reliance on proprietary hardware often leads to vendor lock-ins, and scaling across diverse buildings can compromise the end-user experience—challenges WorkMate overcomes with its configurable, vendor-agnostic, and scalable architecture.
Integration
Connect your business to the building
We've developed hundreds of integration drivers for every aspect of the building and your business. We integrate with access control, av control, network, authentication, active directory, messaging, resource booking, RTLS, sensors, BMS, lighting and more.
Google Workspace
Cisco Meraki
Cisco Spaces
Lenel
Gallagher
Outlook
Azure AD
Floorsense
Vergesense
Logitech
Webex
Chat GPT
Meeting Rooms
Configure meeting room booking rules at scale
Take complete control over every meeting room on every floor in every building. Tailor booking rules for different types of meeting rooms and locations to meet the different needs of your global workforce.
Recurring meetings
Add Catering
Create room rules & conditions
Add Assets
AV Control
Room release logic
Desk Booking
Need a desk, get a desk
Group employees desk bookings by team, search by requirements like sit-to-stand desks, and centralize desk assignments to optimize space usage.
AI
Book using ChatGPT & Copilot
Ask ChatGPT or CoPilot to, "book you a meeting with Linda at 1PM" or "book a desk for tomorrow".
Analytics
Generate space utilization reports
Collect and analyze data that helps you make better decisions about your workplace, meeting rooms, office layout, and desks.
Surveys
Get feedback from users
Understand why people are or aren't using certain spaces, rooms or desks. Set surveys to automatically send at the end of room or desk bookings, to users who checked in, or to those who missed their bookings.
Building Management
Write the rules for your buildings
Enable features, define the rules for each or all buildings, regions, rooms, or desks and organize your organization.
Visitors
Provide access to your guests
Add visitors to room bookings, support seamless check-ins through a visitor kiosk, send visitor welcome invitations with QR code check-in, edit visitor or booking assignee details, and automate notifications to hosts.
Suppoted integrations
Suppoted integrations
Gallagher
Lenel
Room Management
Configure room rule sets
Create and configure the rules and conditions upon which meeting room bookings can be made.
Restrict rooms to between 7:00AM & 7:00PM + 10 Days in Advance
Restrict rooms to between 7:00AM & 7:00PM + 10 Days in Advance
Groups
Time
Length
Resources
Environment
Visualize building climate
Reduce facilities tickets, monitor comfort and optimize for occupancy.
Temperature
Humidity
Occupancy
Energy
Additional features
Book parking & lockers
Book and manage all of your parking spaces and lockers which you can tie into access control.
Manage assets
Manage and monitor all your assets, incorporate into meeting room and desk booking.
Add catering
Manage catering for meeting rooms, add onto any room booking.
Check-in kiosk
Visitors can check in and out. Hosts are notified automatically when a visitor arrives.
Room booking panels
Display room availability and allow users to book from the panel. Compatible with most devices that can display a browser.
Emergency contacts
Add roles like Fire Wardens & First Aid Officers to staff. Make it easy to locate people of interest in important scenarios.
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